If you’re looking to implement new ERP software or make better use of your current system, it pays to do your research before jumping into anything. What may seem like a small change can have a butterfly effect – for better or for worse – so it’s important that you take steps in the right direction.
Your first crucial step is work with the automation features that come inbuilt with all good ERPs. These systems, such as invoice automation in Pronto ERP, help take the hassle out of daily tasks. Not only do they ensure that everything runs smoothly, but they also free up valuable time for your employees, giving them space to work on other productive ventures within your business.
Train Staff Properly
Speaking of your employees, your shiny new ERP system won’t perform well if they don’t know how to use it. It’s critical to give your team appropriate training on all new systems, but your ERP is one of the most important, so it deserves a little extra focus. ERP training should be a yearly event alongside internet safety and cyber resilience training.
Those who already know the ropes should still revisit these training modules as a priority. Technology advances rapidly, so there’s always something new to learn. Even if it just ends up being a refresher course, they’re sure to pick up a few new tricks and shortcuts.
Focus on Flexibility
A solid system adapts to the business that deploys it. With that in mind, customizing your system to suit your needs should be your top priority. The second thing on your to-do list, however, should be ensuring that it is still flexible enough to stand up to future changes in your needs and advancements in your procedures.
If you’re just looking for “Mr. Right Now,” starting with a base system that simply meets your current needs may be okay. However, if you plan to flourish and succeed in your industry, the focus should be on finding “Mr.
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Right.” Thanks to SaaS (Software as a Service) and the subscription model, you never have to settle for certain software just because you’ve made a big investment in it. Instead, you can test out different options until you find ERP software that offers your non-negotiable features and flexibility.
Integrate External Agencies
We also suggest creating a limited access profile for external stakeholders who perform key functions for your business. For example, if you engage the services of a 3pl expert to handle your eCommerce order processing, granting them access to your ERP helps ensure greater transparency across all levels of your business.
Finally, if staff aren’t excited about your new ERP software, they’re probably not going to commit to using it as extensively as you’d like them to be doing. A good way to avoid this lack of enthusiasm is to celebrate milestones along the way as your new system is getting set up. This engages and excites your team while keeping them informed about the process.
When you’re ready to go live, why not order food and drinks and host a launch party? This is also a great time to identify any knowledge gaps your staff may have regarding the new system, so make sure you take advantage of the opportunity.
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Integrating ERP software into your business can help you advance far more efficiently than you otherwise could. This is only possible, however, if you make the most of your new system. So follow the tips in this article, get your team excited, and get set to grow!