How to Choose Applicant Tracking Software that Fits Your Business Needs

With a focus on hiring top talent, businesses today have greater expectations from their applicant tracking software. It’s now more important than ever for businesses to find the right software that can help them manage hiring processes and respond to job postings faster. Recruitment processes of every business are different, which is why choosing the right applicant tracking software comes with unique challenges. However, after reading this article, you’ll learn how to choose the applicant tracking software for your business needs.

What is Applicant Tracking Software?

Applicant tracking software is the software used to manage hiring processes and track applicant movements in the HR department. The applicant tracking software allows the HR department to view all the applications received, manage hiring processes, and track applicants’ progression through the process. This can be a simple process of viewing applications received and managing the hiring process or a more comprehensive process which allows you to create job postings and manage the entire hiring process right from the applicant tracking software. Applicant tracking software is normally integrated with the HR department workflow and helps to automate processes and improve efficiency, making hiring more efficient and enabling a faster hiring process. This helps to reduce errors in the hiring process, increase hiring success, and ensure a high level of consistency throughout the hiring process.

Three Things to Consider When Selecting Application

– Your hiring processes – What are they like? What are the challenges you face in hiring? What can applicant tracking software help with? What are the benefits/drawbacks of an applicant tracking system? 

– Customer needs – What are the requirements of your employees? What are their job functions and duties? What are their workflows? What are the challenges your employees face in their duties? What can applicant tracking software help with? What are the benefits/drawbacks of an applicant tracking system? 

– Your investment – How much are you willing to invest in applicant tracking software? What are the costs involved? What are the recurring costs? What are the upfront costs? What are the maintenance costs? What are the future benefits of applicant tracking software?

Hiring Processes and Applicant tracking software Requirements

– Automation – Applicant tracking software can automate hiring processes by tracking applicants’ applications, approvals, and achievements. It can manage submission of forms (resumes, cover letters, galleys), processing, and updates. Applicant tracking software can also help to prevent errors and improve consistency in hiring processes. 

– Robust databases – The applicant tracking software should have a robust database that can be accessed by the hiring managers and supervisors. The applicant tracking software should have a search feature that can help to find applicants quickly and easily. The applicant tracking system should also have a reporting feature that can generate reports about hiring processes and information about applicants, such as their job functions, qualifications, and skills. 

– Integration with other business processes – The applicant tracking software should be integrated with other business processes such as HR, finance, sales, customer relationship management, and other functional areas. This helps to streamline and automate their workflows. 

– Easy for users – The applicant tracking software should be easy for users to navigate, find relevant information, and create reports. The applicant tracking software should also have an intuitive user interface that is simple to use.

Recruitment Software Options

– Applicant Tracking Systems – These are software that provide a complete solution for tracking applicants and managing hiring processes. They are designed to be used by recruiting managers and help to track applicants’ application, submissions, and progression through the hiring process. 

– Applicant Tracking Software – These are software that allow the organization to manage the flow of applicants through the hiring process and track employee achievements. They come with basic applicant tracking features and are ideal for smaller organizations. 

– Job Boards – These are online platforms that manage online job posting. They are useful for screening candidates, finding candidates, and letting candidates know about open jobs. 

– Online Resume Builder – These are online services that let users create and upload their resumes. They let users format their resume and add images and other details.

Benefits of Recruitment Software for Hiring Processes

– Better hiring outcomes – Applicant tracking systems help to streamline hiring processes. They also help to reduce errors in the hiring process, thus reducing the likelihood of candidates rejecting employment offers. –

 Consistent hiring practices – Using an applicant tracking system helps to create consistent hiring practices across the organization. This helps to improve hiring practices and consistency. 

– More efficient hiring practices – Applicant tracking systems help to automate hiring processes and reduce the time spent on hiring. This saves time and money for employers. 

– Better candidate engagement – Applicant tracking systems help to engage candidates by providing feedback on their application, progress through the hiring process, and achievements. This helps to make candidates feel valued. 

– Better hiring decisions – Applicant tracking systems help to make hiring decisions faster. This saves time for employers, and also helps to improve hiring practices.

Disadvantages of Recruitment Software for Hiring Processes

– Complex hiring processes – If the recruiting team is struggling to integrate within the team and manage their workflows, then the cost of hiring new talent and adopting an applicant tracking system would be more.

 – Technical challenges – Applicant tracking systems can be difficult to implement, particularly if they do not integrate well with other systems and applications. If they do not work well, then the cost of adopting them will be high.

 – Inconsistent hiring practices – If the hiring practices in the organization are not consistent, then the use of an applicant tracking system will not be effective.

– Data issues – Applicant tracking systems have data issues. If the system does not have a robust database, then the data issues will be encountered, which will affect the efficiency of the system.


The applicant tracking system is an essential tool for any business. It can help to automate hiring processes, reduce errors, and improve consistency in the hiring process. Recruiterflow helps to streamline hiring processes and make better hiring decisions. Hiring managers and HR personnel spend a great deal of time searching for and interviewing candidates. Applicant tracking systems can reduce the time and effort required to fill open positions by providing a comprehensive view of the applicant pool.

Latest Posts

Latest Posts

All Category